Key Features of Relevanz Knowledge Portal:

• Personalization:
  
  - Users can choose the applications they want to see on their desktops as their workspaces are highly customizable.
  
  - Layouts, colours and themes are determined by users, giving it a very personal feel.
  
  - Administrator creates users and assigns users to groups; group memberships will in turn define content and layouts
  
  - The system is also be able to suggest services and information that may interest the individual user and they are able to define the list of websites or directories to be monitored and allow for notifications to be sent out to them.
  

• Document Libraries:
  
  - Staff are able to share and group documents under appropriate headings or folders.
  
  - Creators are able to specify the list of staff who are allowed to edit or read the content and documents.
  
  - Version control feature allows for the latest version of the document to be displayed and having expiry dates would mean that creators will be alerted on when to archive these documents.
  
  - thumbnails will be automatically generated for gif, jpeg, tiff, bmp and psd images.
  
  
• Spotlight:
  
  - Features news, ad hoc information, results of high-profile cases, latest key legislation and legal procedures, visits by foreign dignitaries or law seminars.
  
  - This is usually the most frequently changed area in the Knowledge Portal which includes recruitment and movement of staff, details by dignitaries, launch of new application systems, corporate events and other general announcements.
  
  - With the content publishing engine supporting this feature, creators will find that there is ease in updating contents and they are able to specify who are allowed to read or edit these contents.
  
  
• Search Engine:
  
  - Advanced searches can be performed across all content and applications in the portal from a single query and the search function is available on every web page for easy accessibility.
  
  - The search engine goes beyond just searching for standard keywords to understanding the taxonomy of the content within the site, ensuring that each search is significant.
  
  - It allows for Wildcard, Metadata and Proximity searches as well.
  
  - Capable of performing searches against MS Office Package (.ppt, .xls, .doc), Project, HTML, Text and Rich Text Files, Adobe’s pdf, Wordperfect, Winzip, Tar, Gzip, XML Files, Lotus Notes, Supreme Court’s Central Repositories, File Servers’ Directories and Oracle Databases.
  
  
• Project Management:
  
  - Members of a team can work together on a project by storing and sharing project information on a virtual workspace.
  
  - Team members will be alerted on their roles and at the same time, their milestones and tasks will be defined accordingly.
  
  - Administrators can track and monitor the progress of ongoing projects.
  
  - Project files are integrated with the Document Library which allows for centralized storage of all documents.

• Access Control & Security Administration:
  
  - Single log on across all applications and content.
  
  - Access is controlled by administrators who will determine defined levels of access for individual users.
  
  - Administrator establishes a coherent access control of individual portal objects, creating a central location to manage the security of all the resources in the portal.
  
  - Administrator controls the list of sites or network directories that users choose to monitor.
  
  - All logon attempts or file access attempts and unsuccessful information asset access is kept track of.
  
  
• Tracking, Reporting & Statistics:
  
  - A track of documents accessed, websites visited and online behavior of users can be assessed on a daily or monthly basis.
  
  - User activity in terms of session times, document downloads and content viewed will also be tracked.
  
  - Administrators will also keep a track of page visits, portlet usage, usage on the community level, access of enterprise applications though the portal. Canned tracking reports can be exported onto excel files as well.
  
  - Tracking information is provided on real time screens.
  
  
• Polls:
  
  - Administrators will create polls and specify start and end dates.
  
  - Upon completion of poll, the data will be exported to a file for further processing.
  
  - Archived polls will be made available for users to view.
  
  
• Instant Messaging:
  
  - Users can exchange ideas using text messaging.
  
  - Administrators will be able to create a log of users who are online and offline or even those who do not use this feature.